Our Management Services across The South-West

• Provision of monthly maintenance reports to include jobs completed and jobs outstanding.
• Monthly property inspections along with comprehensive property reports produced quarterly.
• Checking compliance with lease covenants and reporting on matters such as applications to assign, sub-let or alter property and liaising with solicitors.
• Dealing with Leasehold Property Enquiries (LPE 1 & 2).
• Maintaining property records.
• Attending and arranging directors’ meetings and AGMs, chairing meetings if required and producing minutes.
• Attending to routine enquiries from lessees and residents.
• Organising property insurance including the preparation of valuations, renewing policies, revising cover or notification of any claims or potential claims.
• Secretarial servicing inclusive with our management agreement.
• Preparing specifications and tenders for major works requiring Section 20 notices.

• Providing reconciled accounts within 7 days of the month end.
• Collecting service charges, ground rents and other property income and liaising with clients and solicitors on collections of arrears.
• Managing funds in specially designated, legislation-compliant bank accounts.
• Preparing monthly income and expenditure reports as well as budgeting compliance accounts.
• Paying all supplier, insurer and contractor invoices in a timely manner.
• Preparing paperwork and sending this paperwork to the accountant within 7 days of year end.

• Arranging and reviewing as necessary contracts to fulfil all the landlord’s obligations to tenants, legal and otherwise.
• Managing health & safety compliance issues for communal areas.
• Appointing contractors and supervising, on behalf of the landlord, such contractors as and when required.
• Appointing specialist consultants with regard to structural alterations, plant and machinery repairs and replacements, etc.
• Authorising invoices and payment of all outgoings.
• Preparing annual budget costs and statements of income and expenditure for future periods.

To find out more about our property services, please feel free to get in touch with Stephen & Co Block Management Ltd today.